The Human Resources Director is responsible for the day-to-day operations of the School’s Human Resources Department. This position ensures compliance with all local, state, federal laws, and company policies/procedures. The ideal candidate will have demonstrated the ability to thrive in a hands-on environment as a department-of-one, but will also possess strategic vision to help guide the organization toward increased efficiencies and best practices.
The Human Resources Director oversees the following areas of responsibility:
Draft and/or provide guidance and make recommendations on position descriptions in preparation for posting.
Lead the development of annual employee contracts and notice letters.
Keep abreast of current compensation best practices to evaluate and recommend improvements.
Formulate basic recommendations regarding development of institutional salary increase budgets, salary structure, FLSA exemptions, job revisions and the like.
Provide consultative services to hiring managers and department heads to develop specific recruiting strategies. Educate and support hiring supervisors in resume review, interviewing and testing techniques, candidate selection, and reference checking. Facilitate posting jobs to relevant job boards.
Ensure successful onboarding of new hires including management of new hire paperwork, benefits enrollment, and new employee orientation. Consultation provided to managers regarding performance management and training strategies.
Responsible for all voluntary and involuntary employee separations, including exit interviews, trend analysis, and payroll/employment law compliance. Manage and respond to unemployment insurance requests and work with EDD on unemployment insurance reporting.
Ensures that employees are properly enrolled in benefits and coordinate with the Business Office to reconcile monthly carrier bills. Respond to employee questions regarding benefits issues and inquiries.
Educate and guide employees and managers regarding leaves, worker’s compensation, and accommodation requests as appropriate to encourage informed decisions with regard to benefits, ensure compliance, and to understand roles and responsibilities.
Manage annual open enrollment process.
Responsible for maintaining and updating employee handbook and, working in conjunction with school administrators, establishing and communicating related policies and procedures.
Provide consultation and coaching to employees and managers to facilitate resolution of conflicts, listen to concerns, ask relevant questions, and to provide policy interpretation.
Identify potentially discriminatory or harassment allegations or behaviors and collaborate with Employment Counsel and administration as needed.
Draft and/or review of performance improvement plans, disciplinary letters, and related documents.
Employee Development & Performance Management
Leadership role in the management of all records related to internal and external training, professional development, management training and evaluations/reviews, including the facilitation and management of the New Employee Orientation process.
Manage the annual employee performance evaluation process. Facilitate meetings with management and employees to develop understanding of the performance feedback process. Oversee collection, analysis, processing, and reporting of performance planning documents. Direct employees and supervisors to appropriate resources
Human Resources Records and Information Systems
Maintenance of the employee records and database to ensure accurate data for internal and external reporting, including processing of new hires, benefit and personnel actions, and separations. Runs reports for distribution and conducts data analysis as requested by administration.
Legal Compliance & Recordkeeping
Conduct all form I-9 verifications and ensure that expiring forms are reverified within the required period.
Maintain employment and personnel records for the appropriate period of time as dictated by record retention laws and maintain a record retention schedule.
Ensure confidentiality and secure storage of employment and personnel records.
Assist in managing workplace safety in the COVID-19 era.
Other duties and projects as assigned.
To perform this job successfully, an ideal candidate must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Bachelor’s degree in Human Resources, Business Administration or related field required
Advanced degree or Professional Certification in Human Resources (e.g. SHRM-CP/PHR) preferred
10 or more years of progressively responsible experience working in Human Resources management
Prior experience working in a school environment is a plus.
Knowledge, Skills, and Abilities
Strong knowledge of standard HR concepts, practices, procedures, and policy with the ability to use them in varied situations.
Must be familiar with California employment law, wage/hour requirements, compliance requirements affecting employee benefit programs, including ERISA, COBRA, Social Security, Medicare, FMLA, ADA, Section 125 Plans, Workers’ Compensation, the Department of Labor laws, California Employment Development Department and Cal OSHA.
Experience with microsoft office and payroll and HR/benefit software systems is required. Hands-on experience with Paylocity and Ease software systems is preferred.
Excellent verbal and written communication skills
Experience designing and facilitating training workshops and excellent public speaking skills
Strong counseling, coaching, conflict resolution skills and experience
Team player who is happy to be hands on when needed
Ability to build strong working relationships and exercise respectful, professional, and courteous demeanor both internally and externally
Demonstrated ability to multitask, take initiative, creatively solve problems, and meet project deadlines that have both long and short lead times.
Flexibility working in an environment subject to changes in priorities
Ability to handle confidential information with sensitivity and discretion
Compensation: Competitive among comparable schools Location: San Jose, California Travel:Light Education: Bachelor’s degree and Professional Certification in HR required
Interested applicants are asked to visit the “Employment Opportunities” page on the Presentation website and download the appropriate PDF application. Complete the application and email your application, a letter of interest, a resume, and a contact list of references to firstname.lastname@example.org. Qualified applicants will be contacted regarding next steps.
Presentation High School is a Catholic, college preparatory school for young women. We offer a competitive salary, comprehensive benefits, and a close-knit professional community. We seek talented and innovative professionals who have a commitment to excellence.
Interested candidates are asked to submit a letter of interest, current resume and references. Files should be sent via email to email@example.com with the subject line “HR Director.”
About Presentation High School
Presentation High School is a secondary school for young women whose purpose and direction flow from the teaching mission of the Catholic Church and the educational ministry of the Sisters of the Presentation. This school strives to infuse the entire educational experience with the vision of life found in the Gospels. Each student is challenged to become a woman of faith, dedicated to working with others, intellectually competent and committed to her personal growth.