Requisition Number: 2021S012Posting Full Time/Part Time: Full Time Division: Finance and Administration Department: Human Resources
Department Statement: The Human Resources Department seeks to provide leadership and expertise on human resource issues by serving as internal consultants to University employees. It is the goal of the Human Resources Department to develop and support a diverse workforce; to attract and retain quality employees; to facilitate open, two-way communications between supervisory and staff personnel; to develop and maintain a climate of mutual trust, confidence and sensitivity to the needs of our employees and the University; and to build and enhance motivation, a spirit of cooperation and job satisfaction. We seek to serve as advocates for equity, diversity and inclusion, to provide excellent customer service and to strengthen and support the University in achieving its aspirations through the human dimension.
Accountabilities: Primarily responsible for the effective execution of staff position talent acquisition activities. This incorporates accountability for managing end-to-end recruitment and selection, including, but not limited to:
Creating job requisitions/postings in ATS
Developing diverse, qualified candidate pipelines for all staff roles (both exempt and non- exempt)
Identify sourcing options most applicable to each respective search, such as job boards, associations, social media, etc.
Partnering with hiring manager/search chair to ensure a solid understanding of the skillsets/requirements needed for the positions being posted
Conducting phone screens
Developing interview questions that reflect each position's requirements, when needed
Establishing candidate evaluation criteria
Using an ATS and dedicated shared drives (when applicable) to maintain accurate search documentation, track recruitment efforts, manage applicant flow, and conduct other recruitment/selection activities
Providing guidance to search committees on compliant and inclusive search practices and system utilization
Utilizing social media, associations, job posting boards, career/job fair events, professional networks, employment agencies and other creative sourcing strategies to broaden and diversify candidate pools
Maintaining recruitment documentation, such as interview notes, reference checks, evaluation criteria, and background checks, in accordance with federal, state and university retention requirements
Extending job offers and conducting background checks
In addition, this role maintains responsibility for:
Managing the recruitment email account; responding to inquiries/comments from candidates, potential applicants, members of the Colgate community, etc.
Assisting in the development and implementation of effective, efficient and compliant recruiting policies and processes
Fostering long-term relationships with past applicants and potential candidates
Generally ensuring recruitment activities are consistently performing to stakeholder expectations
Developing and implementing selection techniques across the University that consistently result in high quality hires
Assisting with the development of effective HR communication programs in support of recruiting and other HR initiatives
Providing direction to and communicating with members of the Colgate community related to recruitment activities
Providing support in the collection and analysis of recruitment-related data, including data associated with affirmative action plan reporting needs/requirements
Conducting training related to behavioral interviewing techniques, legal issues involved in interviewing, bias in the interview process, and on utilization of interview question responses when evaluating a candidate's potential for successful performance against expectations
Supporting DE&I initiatives and objectives related (but not limited) to efforts associated with attracting diverse talent and recruitment/selection policies and practices
Ensuring compliance with federal and state laws/regulations pertaining to recruitment and selection
The position requires working on HR initiatives and projects that may be outside the scope of accountabilities.
Professional Experience/Qualifications - 3-5 years of directly related comparable experience required - Familiarity with federal and state employment function laws, regulations and policies is required, specifically those relating to the EEOC and FCRA - Demonstrated ability to maintain careful attention to detail in a fast-paced, dynamic environment is critical to this role - Strong organizational skills are required - Ability to take initiative and identify solutions to problems - Demonstrated ability to build strong relationships and networks within and outside of the university - Proficiency with MSOffice Word and Excel required; familiarity with Google Docs/Sheets helpful - Ability to demonstrate high degree of integrity and manage and maintain confidentiality - Ability to work with a sense of urgency to meet deadlines and address competing priorities - Outstanding written, listening and verbal communication skills - Demonstrated ability to effectively problem solve and make decisions using sound judgment - Demonstrated customer-oriented mindset - Must be capable of working collegially with a diverse group of students, faculty, staff, visitors and business associates on a daily basis - Experience working with applicant tracking systems/software - Knowledge of legal principles and regulations impacting recruitment and selection
Preferred Qualifications - Experience with sourcing diverse candidates by utilizing various sourcing methods in LinkedIn Recruiter, Indeed, job boards, ATS systems and through social media - General knowledge of human resources operations is strongly preferred - Understanding of full life-cycle recruitment is beneficial - Knowledge of effective selection methods including behavioral interviewing and structured assessment tools/processes - Knowledge and understanding of EEO and Affirmative Action policies and procedures, as well as employment functions and human resources regulations and laws - Behavioral interviewing, qualifying and selection skills - Recruiting experience, with diversity focused initiatives preferred - In-house recruitment experience preferred; staffing agency experience will be considered
Education A minimum of an Associate’s Degree in combination with 3-5 years of relevant work experience in human resources or a similar function is required.
A Bachelor’s Degree is preferred.
Work Schedule: Weekdays
Job Open Date: 04/02/2021
Job Close Date: 5/5/2021
Open Until Filled No
Special Instructions Summary Colgate is committed to attracting and retaining a diverse faculty, staff, and student population.
We strive to be an inclusive community — one that embraces and values diversity (in the broadest sense possible) in an environment of mutual respect, communication, and engagement. A variety of cultures and perspectives enriches the quality of campus life, and the opportunity to share different views and experiences is at the core of Colgate’s educational enterprise.
These differences can include but are not limited to: race; ethnicity; gender and gender expression; sexual orientation; socioeconomic status; geographic background; national origin; culture; age; mental, cognitive, and physical abilities; religious beliefs; and political beliefs.
As a result, we ask all candidates seeking consideration for the Talent Acquisition Specialist position to submit a diversity statement with their application materials.
You can upload the statement under the Diversity Statement document heading.
A diversity statement may be any length (e.g. a short paragraph, a page) explaining your experiences, contributions, and/or commitments related to diversity, equity, and inclusion. Examples of topics you may discuss include (but are not limited to): 1) how your experiences or competencies might serve to advance the university’s commitment to creating a diverse and inclusive campus, 2) your experiences working with diverse populations, or 3) how you will contribute to the university’s strategic initiatives in this area (see Colgate’s Diversity, Equity, and Inclusion Plan).
EEO Statement It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act CAMPUS CRIME REPORTING AND STATISTICS The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at firstname.lastname@example.org. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.