DAHLIN is a growing architecture and planning firm of 150 multi-cultural professionals with offices in California and Washington. We offer more than 40 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place® starts with our own working environment—a positive community where people thrive. Please visit our website (www.dahlingroup.com) to learn more.
DAHLIN is committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply.
We are currently seeking a CONTRACTS ADMINISTRATOR to join the Administrative Team in our Californiaoffices! Under minimal supervision, this administrative professional is primarily responsible for all service contract agreements for the Company: reviewing scope of services and fees, recommending changes to ensure compliance with required objectives, and eliminating contradictions, conflicts, and ambiguities to assure conformance with all legal and contractual requirements. This individual will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure with a pleasant and professional disposition. As a member of the Administrative Team, responsibilities include supporting overall administrative operations by collaborating with other administrative staff across the firm and contributing to a positive and productive work environment.
In response to COVID-19, our staff are currently primarily working from home in accordance with local county and state government orders. On occasion during shelter-in-place, project staff may still be required to visit active job sites (while following COVID regulations). New employees will be supported with virtual onboarding and training as well as online collaborative tools. Therefore, we anticipate that employees will return to their respective office locations once restrictions are lifted and DAHLIN determines it is safe to do so. This position will be based out of one of our California offices.
Interested? If so, please read through this entire posting – your attention to this is an important part of how we evaluate our candidates.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Directly manage, prepare and/or oversee all prime and subcontracts
Manage the review and revision of contracts prior to sending to authorized signatories for execution
Work with Project Teams to obtain data needed to define contract requirements
Communicate efficiently and effectively with a wide variety of stakeholders
Manage in-house database to maintain subcontractor’s information to ensure contract compliance such as Certificates of Insurance, DBE Certifications, etc.
Accurately maintain contract documents and professional services agreements in compliance with records retention policies
Collaborate with Director of Administration and various levels of personnel regarding contracting requirements, proposed contract language changes, develop and update procedures, and other contract strategies
Maintains awareness of new trends and developments in contracting, including federal, state, and architectural board rules and regulations; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively
KNOWLEDGE, SKILLS, & ABILITIES:
Expert knowledge of policies and regulations governing architectural contract requirements
Experience managing contracts or subcontracts, with strong organizational and multitasking skills
Exceptional verbal and writing skills to be able to present and negotiate agreements in a clear and concise manner
Excellent reading and language comprehension, with the ability to disseminate critical and relevant information
Must present a positive image of DAHLIN in line with its overall brand.
Ajera / Deltek knowledge a plus
AIA Contract Software knowledge a plus
MINIMUM EXPERIENCE, EDUCATION, & CERTIFICATIONS:
5+ years’ administrative experience in a professional services environment
Paralegal experience preferred
B.A. or equivalent combination of relevant work experience and education
We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plans for medical, childcare, and commuter expenses, Employee Stock Ownership Plan, and 401k.
How to Apply...
Qualified candidates are invited to apply at www.dahlingroup.com/careers. Please upload your resume and a cover letter (PDF or Word/5MB max) that tells us why you are our ideal candidate and why you want to our work for our firm. Inquiries that do not follow these instructions may not be considered.
Real people review every application, so we regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now!
Non-local candidates will be considered. However, DAHLIN may or may not offer relocation benefits depending on business needs. Applicants must be legally authorized to work in the United States for any employer. Sponsorship for an employment visa, now or in the future, is not available for this position.
We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees.
DAHLIN is an Equal Opportunity Employer and participates in E-Verify.
Internal Number: 1123
About Dahlin Group Architecture Planning
D A H L I N: PASSION FOR PLACE.
DAHLIN is a diverse architecture and planning practice of 150+ multi-cultural professionals working with developers, municipalities and private clients. We successfully support client relationships by matching our expertise with their expectations and goals – listening and effectively collaborating to craft sustainable communities and urban environments. Our design solutions are innovative, real and achievable. Our people are passionate about creating places that promote human fulfillment and well-being.
P L A C E M A K I N G:
We are driven by the vision of enhancing environments where people live and interact so that they feel the meaning of "place". Designing with relevant vernacular and in context, we partner with our clients to create healthy communities that celebrate diverse lifestyles and the natural environment.
L E G A C Y O F D E S I G N:
Our design solutions are innovative, real and proven by a history of built projects that enrich peoples’ lives and are financially successful. We bring a collaborative approach to sustainable design that is creative, persistent and responsive to the changing nature of community.
C O M M I... T M E N T:
We embrace change and opportunity with enthusiasm to increase value for our employee-owned firm. Transparency and continuous improvement are integral to our financial goals – allowing us to provide the platform for thought leadership, education and giving back in our communities.
C U L T U R E:
Our diverse, multi-cultural, smart, talented people are rewarded for motivation, initiative, collaboration and achievement. We insist on a positive, engaging workplace where compassionate interaction, meaningful debate, and sharing of knowledge and new ideas are expected.