Under the direction of the Director of Procurement and Information Technology or designee, the Analyst will:
Plan, organize, lead and/or participate in complex, sensitive, and detailed analytical work in the areas of procurement, contract administration, contract equity, financial/fiscal, legislative and administrative policy, and/or compliance and outreach in accordance with legal requirements and agency standards and policies;
Work closely with Contracts, Projects and Planning teams to understand needs and prioritize and deliver work products to meet critical deadlines;
Analyze and facilitate agency practices and procedures, and make recommendations for operational, policy, and procedural improvements;
Develop, summarize, and maintain records; foster cooperative working relationships among agency departments and act as a liaison with various community, public, and regulatory entities; and
Perform related work as required.
THE IDEAL CANDIDATE WILL:
Have an understanding of principles and practices of public administration as applied to procurement; contract administration; contract equity; financial/fiscal, legislative and administrative policy; and outreach.
Be able to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative.
Complete work efficiently, track and prioritize multiple priorities, and meet deadlines.
Pay attention to detail and have the ability to manage processes in an organized way to ensure all legal and contractual requirements are met.
Have a collaborative attitude with the ability to proactively problem-solve.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner; synthesize ideas and factual information into clear and logical statements.
Effectively represent the Alameda CTC with governmental agencies, community groups, and various businesses, professional and regulatory organizations, and with individuals.
Provide a high level of customer service by dealing effectively and directly with the public, vendors, consultants, agencies, and Alameda CTC staff.
Effectively communicate in person and over the telephone, and prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
EXAMPLE OF ESSENTIAL RESPONSIBILITIES (Not a comprehensive listing)
Perform a variety of professional-level research, administrative, operational, financial, and analytical duties in support of projects, programs, and activities within assigned function(s); conduct studies, research projects, and analyze by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.
Participate in the development and implementation of goals, objectives, policies, and priorities for assigned projects, programs, and activities; research, implement, and administer policies, procedures, and changing business practices and processes.
Author administrative, management, operational, staff, legal, regulatory, and financial reports including the preparation of conclusions, recommendations, and forecasts for management, the Commission, and external entities.
Coordinate assigned projects, programs, and activities with other agency projects, programs, units, boards, committees, consultants, and task forces as well as external organizations and agencies and the general public; represent department on committees and task forces to develop, schedule, implement, and monitor programs and projects that impact the agency; respond to and resolve inquiries/complaints.
Develop, organize, and direct the maintenance of assigned records systems and databases; ensure data integrity; establish and modify procedures, as directed, related to systems and database maintenance; periodically review and purge files per policy guidelines.
Initiate solicitations, including requests for proposal and sole source requests to provide materials and services; facilitate pre-proposal meetings; coordinate and participate in the evaluation of submittals; draft and review terms and conditions of agreements; negotiate and execute contracts; prepare and submit Commission Agenda items for contract approval; administer and manage contracts ensuring compliance with all requirements.
Implement and administer contract/labor compliance policies and programs, procedures and systems and review to determine their effectiveness; train and orient consultants and agency staff with the process/procedures of contract/labor compliance and assist consultants regarding all aspects of doing business with the agency.
Develop, implement, operate and maintain outreach programs for local, small, women-owned and/or minority-owned businesses for participation in construction and professional services contracts; maintain a contract equity database; compile and analyze data on participation by firms, ethnic background of workers by craft, and financial participation by local and small businesses; prepare statistical reports.
Serve as liaison to employees, public and private organizations, community groups, and other organizations; provide information and assistance to the public regarding assigned projects, programs, and activities; receive and respond to inquiries relating to assigned areas of responsibility; review problems and recommend corrective actions as necessary to support the agency.