Location: Framingham, MA Category: Staff Posted On: Fri Jun 26 2020 Job Description:
GENERAL STATEMENT OF DUTIES:
The Director of Budget & Treasury Services assists in the planning, directing, management and maintenance of the University's trust, state, capital and grant budget totaling $200 Million. This position provides on-going review and analysis of these funds as it relates to the University's operation. The Director of Budget & Treasury Services assists in the directing and management of the University's banking operations with Bank of America (BofA) controlling the disbursement and transfer of funds between the nine university bank accounts. The Director further provides direct management and support of the University's Accounts Payable function and its related staff. The Director provides for accounting management and financial oversight of the University's grant portfolio, currently about $10.7 Million, excluding CARES funding, and functions as a liaison between the University Business Office and its Office of Sponsored Grants and Programs. The Director provides general accounting management and support for the University's long-term debt and capital assets. The Director is charged with providing user level support of the Ellucian Banner Finance System and the MA Management Accounting and Reporting System (MMARS) in the areas of treasury, accounts payable and general accounting operations. The Director provides user definition and support of ad-hoc management information reports and requests of the Banner Finance System through the University's Information Technology office. The Director collaborates with the Director of Procurement in providing training and management support of the business office student interns as well as to all university department administrators and managers. The Director is responsible for ensuring compliance with all state finance regulations, governed by the Office of the State Comptroller (OSC), particularly those related to the state's Bill Payment Policies. The Director provides for clear and precise documentation of both the MMARS and Ellucian Banner Finance Systems as well as the related Internal Controls for these functions and other duties as assigned by management.
The Director is accountable for ensuring that equal opportunity, affirmative action, and diversity are integrally tied to all actions and decisions in areas of responsibility.
Accountant I (3), Accountant III, & indirectly, Staff Associate ? Procurement & Capital Planning and student workers (2-3)
Associate Vice President - Finance and Business Services
EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:
Provides oversight (development, adjustment & management) of all FSU trust, state, capital and grant budgets. Provides ongoing review & analysis of budget to actual data for effective program administration & id's deficiencies / surpluses. Reviews/approves budget changes & JVs. Develops & maintains data based systems / reports for control of expenditures and budget variances. Provides operational & functional education & support to faculty / staff in the use of budgets and budget information.
Assists / directs treasury services re: the disbursement & transfers of funds between BofA &/or investment accounts (a/c's). Acts as an authorized signatory on BofA checking a/c's & as a BofA primary administrator, who provides & monitors access to the BofA a/c's to authorized users. Performs domestic & international vendor wire transfers from the BOA a/c's.
Manage the Accounts Payable function to produce timely & accurate invoice processing & payment of invoices thru AP staff & student interns including a) direct management & support of the staff, b) hiring, evaluation, management, training, & work assignment, c) development of procedures & reporting to maximize efforts & output of data, d) maintain controls, state finance & legal regulations re AP & payment processing.
Manage overall office operation-related tasks (e.g. office moves, reorganization of office space, common technological equipment, etc.) for the general operation of the Business Office.
Assist in the writing, revision, improvement, implementation and auditing of University-wide and Business Office internal controls.
Support University departments on the proper processing & reporting of various accounts payable, treasury, capital asset, grant, etc. functions & problem resolutions.
Review & approve MMARS payment documents for grants, operating & capital project funds prepared by either the Accountant III & the Staff Associate - Procurement & Capital Planning Manager as well as related billing & reporting to grantors.
Backup for processing vendor and student refund check payments, which are directly processed by the Accountant III.
Prep &/or review various reporting including but not limited to the following: a) remitted & retained tuition, b) long-term debt instrument principal & interest payments, c) capital assets, d) various other accounting & reporting re the annual financial audit & regulatory reporting; Back up responsibility for the calculation, interpretation & reporting of IPEDS.
Assist in the accounting and reporting of all State, Federal and Trust Funds through the ANF Platform.
Assist in the details involved with the fiscal year opening and closing. Coordinate the preparation of data and follow-up of University audits.
Assist in the coordination between the Business Office and the Information Technology Department with respect to the design, development, implementation and improvement of administrative procedures, daily operations & report development. Develop/ review/ recommend clear & precise procedures, documentation, & controls of all assigned accounting and reporting functions.
Assist in the training of staff in the use of new systems and procedures.
Attend meetings and training in Boston and throughout the State to improve MMARS & CIW skills & to keep abreast of new State and Federal requirements.
Assist in the research, development and implementation of new technologies which will improve administrative procedures, interface with University computer systems and provide benefit to students.
Query and create reports from the Commonwealth's Information Warehouse System.
Support the AVP of Finance with all areas of the Business Office.
Assist with managing Student Interns in their daily work including: a) the maintenance of the AppXtender scanning tool for AP, student & admission refund activity, b) document control of contacts & ISAs, c) statutorily mandated document control & retention, d) support to AP, QA, & general accounting, e) completion of all other general office duties as assigned.
Night and / or weekend work may be required during peak periods.
Vacation limits required during peak periods.
Bachelor degree in Accounting, Finance, Business Administration or related field.
Minimum of 5 or more years of significant accounting and / or financial reporting experience.
Minimum of 5 years of management experience in accounting and / or finance.
Experience in data analytics and operational budgeting tools and methodologies.
Management experience supervising, hiring, and evaluating staff.
Ability to work effectively with faculty and staff in all aspects of business functions.
Excellent oral and written communication skills.
Excellent computer skills
Experience working with either Ellucian Banner and / or the MA Management Accounting and Reporting System (MMARS)
Experience working in a Commonwealth of MA state entity or MA public institute of higher education.
Master's degree with a major in accounting, business administration / management or Information Technology or a CIA, CPA, CMA, CFA or CGFM certificate.
Ten (10) or more years of experience managing financial planning, treasury or general accounting / finance management experience.
Candidates who are bilingual in English and Spanish or English and Portuguese are strongly encouraged to apply.
This is a full-time, exempt, benefits-eligible position in the Association of Professional Administrators (APA) bargaining unit with a title of Director. The salary range is $95,000-105,000
Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.
Framingham State University is an equal opportunity/affirmative action employer.
Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.