Madeira is seeking a Development Database Operations Manager to join the Development Office. The Madeira School is one of the country's premier girls boarding/day schools with more than a century of delivering on its mission of launching young women who change the world. Located just outside of Washington, DC, on the banks of the Potomac River, in McLean, VA, Madeira enrolls 325 students in grades 9-12.
The successful candidate will be responsible for the database management for development and all aspects of the Raisers’ Edge database ensuring reliability and functionality; overseeing and maintaining document retention policies and systems; oversight of gift administration; production of the annual report; oversight of the annual audit; oversight of prospect management system and management of other administrative areas within the office, including mail and office supplies.
Oversees management of the database, determining best strategies for coding, tracking and reporting; includes solutions for RE database clean-up and standardization for accuracy
Manages annual database transitions (i.e. entering new parents, changing current parents to past parents, etc.)
Manages the gifts processing system, ensuring that gifts are, entered accurately into Raiser’s Edge, sent promptly to the business office and that acknowledgement letters and receipts are sent promptly to donors
Produces quarterly and annual business office reports
Oversees preparation of pledge reminders for all development programs
Trains and manages the Gifts and Acknowledgements Coordinator
Performs gift batch entry and letter acknowledgement during peak times in the office and during absence of gift administrator
Produces monthly financial reports, mailing lists and other reports as needed
Creates reports, queries and exports as needed
Prepares financial reporting for data driven surveys to NAIS, AISGW, VAIS and peer schools
Manages the annual report donor lists and giving reports
Prepares board presentations and analysis as requested
Liaises with Blackbaud, iwave, target analytics, evertrue, etc and manages these vendor relationships
Trains development staff on use of RE and assists in setting up needed reports for them
Works with the Communications office to maintain the integrity of the giving pages
Oversees the annual audit
Oversees the online gift process and implements procedures between website developer and Network Merchants; oversees account with Network Merchants
Oversees document retention
Keeps pace with technological and software advances helps integrate it into the development office
Maintains and updates Development Office policy and procedures manual
3-5 years of experience in a fundraising office preferred; previous experience in a school or university Development operation helpful
Previous experience with Blackbaud’s Raisers’ Edge required; proficiency in basic data management systems, and basic computer applications; willingness and ability to learn additional applications as needed
Knowledge of prospect management and development operations
Excellent communication and interpersonal skills; ability to be diplomatic and demonstrate mature judgment; exception customer service
Ability to work independently and as part of a team with exceptional initiative
Excellent organizational skills with a particular ability to multi-task and prioritize work; attention to detail and ability to follow through
Demonstrated analytical and strategic thinking capabilities.
Ability to handle sensitive and confidential matters with appropriate discretion
Ability to be a practitioner of diversity, equity and inclusion
Willingness and ability to work flexible work schedule, including occasional evenings and select weekends
Appreciation of and commitment to boarding and/or single sex education, diversity and to serving the needs of a diverse population
About Madeira School, Inc.
Founded in 1906, The Madeira School is one of the nations’ top secondary schools for girls. Located just outside Washington DC, Madeira enrolls approximately 315 boarding and daygirls in grades 9-12. The school has a long tradition of rigorous academics and one of the country’s oldest Experiential Learning programs, currently known as Co-Curriculum.
As an all-girls college preparatory boarding and day school, The Madeira School is dedicated to providing girls with a top-notch education and the skills to lead lives of their own making. At Madeira, you will find an extraordinary faculty that engage and challenge the minds of our students.
Lucy Madeira founded her school with the belief that it is our duty and privilege to help young women to understand their changing world and to have the confidence to live lives of their own making, their own passions, their own dreams.
Launching women who change the world.
Leading innovation in girls’ education.
Our Strategic Goals:
Make Madeira the 21st century leader in girls’ education.
Bring the world to Madeira and Madeira to the world?
Advance our inclusive culture that flourishes in diversity.
Protect and enhance Madeira’s environment and facilities.
Assure Madeira’s financial sustainability.