The University System Office seeks applicants for the Project Coordinator/Senior Project Coordinator to perform professional-level duties associated with managing high profile enterprise projects and supporting the operations of the Portfolio and Process Management Office (PPMO). The project portfolio consists primarily of a variety of enterprise IT-specific projects which range from small, moderate efforts to large, complex projects. Work will vary across concurrent projects with responsibilities on each project being defined and agreed upon between the PPMO and relevant project teams. This will provide the Project Coordinator/Senior Project Coordinator with exposure to many aspects of the University’s administrative IT business, providing both depth and breadth of experience. The primary function of this role is to manage IT and other enterprise projects for the University of Illinois System.
Duties and Responsibilities –
Manage small IT or mid-sized projects with supervision for the University of Illinois System employing project management methods and competencies and following the standards and best practices established by the PMO. This is the primary function of this role. Projects may include, but are not limited to, IT upgrades, application development, user experience, and business process improvement. Advanced PM competencies include, but are not limited to: Develop work plans, schedules, project estimates, resource plans, and status reports; Ensure adherence to project quality standards by reviewing project deliverables; Facilitate project team meetings and provide technical and analytical guidance to project team, coordinating with the appropriate technical lead(s) and programs; Recommend and take action to direct the analysis and solutions to problems; Communicate progress with project stakeholders, program leads and management at key review points.
Provide project management support, technical coordination and assistance to high profile University projects and/or groups, as appropriate.
Provide senior level support of the PPMO, including: Facilitating the IT Governance process for all projects in the portfolio; Facilitating the collection and analysis of project performance including performance against budget, scope, project objectives and customer satisfaction; Facilitating the usage of project and portfolio management software across the organization; Implementing metrics to demonstrate results with the goal to improve service delivery capabilities and enhance service delivery management; Analyzing results and providing summary level executive reports; Designing custom reports focusing on specific organizational requirements; Providing ongoing trending analyses on project performance and scheduling and on resource capacity management; Responding to critical requests for information from AITS Leadership Team during and outside of normal business hours as required; Providing ongoing training and coaching on project management.
Perform related responsibilities as appropriate for a Project Coordinator/ Senior Project Coordinator
To be considered for the Senior Project Coordinator role, candidates must meet the requirements below.
Bachelor’s degree in business administration, management or a field related to position.
Two (2) years professional experience managing high-profile IT projects or in project management in another field, including one year at an administrative level.
Senior Project Coordinator:
Five (5) years professional experience managing high-profile IT projects or in project management in another field, including one year at an administrative level.
Project Coordinator Preferred:
Project Management Professional (PMP) certification
Senior Project Coordinator Required:
Project Management Professional (PMP) certification
Knowledge Skills and Abilities:
Strong computer skills with Microsoft Office products, particularly Excel, PowerPoint, Word, and MS Project.
Strong analytical, quantitative and problem solving skills.
Strong organizational skills with consistent attention to detail and deadlines.
Demonstrated ability to manage multiple project streams efficiently and diplomatically in a complex environment. Able to perform complex tasks, organize and prioritize multiple projects, and work under pressure to meet deadlines.
Demonstrated knowledge of project management methodologies and tools, with a continuing willingness to learn.
Articulate communication skills (oral and written) and strong presentation skills. Demonstrated ability to design and create reports for management. Able to critically evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs.
Excellent verbal, written, and listening skills, including ability to interact effectively across the organization, especially in situations requiring instructing, persuading, negotiating, resolving conflict, and advising. Must also be comfortable speaking in public to various audiences.
Demonstrated ability to lead, coach, and mentor others.
Highly respected team player/learner and collaborative worker. Demonstrated facilitation skills, including the ability to facilitate cross functional teams, manage change, and resolve conflict; Ability to work across organization boundaries.
SALARY AND APPOINTMENT INFORMATION
This is a full-time Civil Service Business Administrative Associate position appointed on a 12 month service basis. The expected start date is as soon as possible after close date. Salary is commensurate with experience.
APPLICATION PROCEDURES AND DEADLINE INFORMATION
Applications must be received by August 5, 2019. Apply for this position by going to http://jobs.illinois.edu. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:
Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.
In order to be considered as a transfer candidate, you must apply for this position by going to http://jobs.illinois.edu. Applications not submitted through this website will not be considered. For further information about this specific position, contact System HR at 217-333-2600. For questions about the application process, please contact 217-333-2137.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO