Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are seeking a dynamic and detail oriented individual to fill our Attorney Recruiting & Development Assistant position in our New York office.
This is a rare opportunity to jump start an exciting and fulfilling career in Attorney Recruiting and Development! The Attorney Recruiting and Development Assistant supports a local team of three in all aspects of recruiting and professional development for our attorneys. Major initiatives include Summer Associate Program, on campus recruiting, Fall Associate Onboarding, and a wide range on programing for attorneys throughout the year. We are looking for someone who pays attention to the details, can think on their feet, has a strong client service orientation and wants to learn from the best.
GENERAL SUMMARY: Under the direct supervision of the Senior Manager - Attorney Recruiting & Diversity, and following prescribed department, office and firm procedures, the Attorney Recruiting & Development Assistant is responsible for providing day-to-day administrative support and assistance to the attorney recruiting department. The Attorney Recruiting & Development Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm's attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Attorney Recruiting & Development Assistant must fulfill the needs of the firm in a manner which is consistent with the Firm's Core Values.
ESSENTIAL DUTIES AND RESPONSIBILITIES(Duties are performed throughout every work day, as necessary):
Enter and maintain applicant data in recruiting database.
Generate recruiting letters from recruiting database, and prepare various correspondence to prospective employees as needed.
File resumes, letters and other recruiting materials as needed, and create and maintain departmental files.
Assist with preparation of materials, copying of documents, and tracking attendance for attorney development programs and events as needed.
Answer department telephones as needed, and open and distribute mail.
Complete Lateral Applicant Worksheet.
Monitor the New York office attorney recruiting email box and ensure responses are sent as appropriate.
Assist with on-campus interview arrangements at various law schools; scheduling summer associate candidates; and entering schedules into recruiting database.
Help greet applicants upon arrival and escort them to interviews as needed.
Assist with applicant travel and hotel arrangements.
Submit candidate conflicts questionnaires to New Business Intake Department.
Process check requests and expense reports.
Help with preparation of materials for Hiring Committee meetings.
Assist with aspects of Summer Associate Program including responses to event invitations, entering summer expenses and preparing for training programs.
Participate in all Summer Associate events to the extent possible.
Participate in scheduled Attorney Recruiting and Development conference calls and meetings.
Manage conference room reservations and meeting details for department.
Order new attorney and summer associate gifts as requested.
Assist with recruiting, professional development/training, diversity and women's initiative events as needed.
Train temporary interns on recruiting database as needed.
Additional tasks and projects as needed.
ESSENTIAL KNOWLEDGE, SKILLS AND COMPETENCIES:
Ability to read, write and speak English
Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint
Familiarity with database applications (recruiting databases a plus)
Strong attention to detail
Excellent oral and written communication skills
Ability to read, comprehend and follow instructions
Ability to communicate with attorneys and staff in an effective manner
Ability to manage multiple priorities and adjust to changing priorities in a professional manner
Willingness and ability to assume new tasks and responsibilities
Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, vendors, and law school personnel
Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned
Commitment to maintaining confidentiality of client and office information and adhering to the Firm's Core Values