Associate Athletic Director- Business & Resource Operations
The Associate Athletic Director is a senior level management position within the Athletic Department responsible for oversight and administration of resource management, internal operations and the department’s business operations. Responsibilities: The successful candidate will serve as the direct point of contact and senior level administrator for resource management and internal operations, to include three administrative areas: Operations (facilities/event management and operations), Business Office (comprised of accounting assistant, CFSB account manager, ticket/account manager) and Ticket Office. This position will assist the Director of Athletics in developing strategic plans for resource management, internal operations and oversight of select sports supporting coaches, student-athletes and staff directly associated with assigned sports. The successful candidate will meet regularly with assigned staff, providing high-level direction & guidance for daily operations, to include but not limited to scheduling, forecasting, problem solving, staff development, strategic thinking, etc, review the performance of each employee under his/her supervision, completing annual reviews fairly and accurately, and assist the Director of Athletics in the oversight of Title IX initiatives relating to resource management and internal affairs. This position will also assist the Director of Athletics in the facility planning and renovation initiatives, oversee and review department contracts working with university legal counsel for proper approval, and assist the Director of Athletics in the development and administration of the annual budget. This position will serve as a member of the Director of Athletics’ executive staff, keeping the Director of Athletics well informed of resource and internal affairs issues, attend home contests serving as a primary administrative contact in the absence of Director of Athletics, and assist in the hiring process for support staff and coaches of revenue sports. The successful candidate will remain knowledgeable of all NCAA rules, assisting with rules education for both internal departmental personnel and external constituents, develop and/or review the annual operational plans for all sports and facilities, to include development of both event and facility operations manuals, and develop a comprehensive and aggressive external event hosting plan, designed to develop additional resources for the department. At the direction of the Director of Athletics, this position will oversee development and execution of external events. The successful candidate will create, develop and formulate an athletics department business office comprised of a business manager, traditional CFSB account manager, accounting assistant and Accounting Assistant I. Meet weekly with this group and develop all business operations, procedures and standard practices to include (but not limited to): detailed accounting of expenses and revenues, periodic (weekly/monthly) reporting to the Director of Athletics and others, collaboration with University Accounting/Business functions, invoicing, receivables, internal/external audits, high-level tracking of expenses and regular communication with cost center managers regrading status of accounts/budget, lead annual departmental budgeting process to begin in February and conclude prior to campus deadlines. This position will also refine and develop athletics department ticket office comprised of Assistant AD-Ticket Operations and Accounting Assistant I. Meet weekly with this group and develop all ticketing/business operations, procedures and standard practices to include (but not limited to): detailed accounting and weekly sales reports, development of sales strategies, creation of annual calendar/schedule for all ticket office operations (renewals, on-sale dates, etc.) development and execution of a priority points system, vetting of external firm used to assist in sales and retention, invoicing season ticket holders/donors, etc. The successful candidate will assist Director of Athletics and Peak Sports Management in the development, sales and fulfillment of annual corporate advertising/marketing sponsorship packages to local, regional and national companies, supervise and direct business practices of the ticket operations unit, and effectively manage department internal operations budget and resources. The successful candidate will provide daily administrative oversight for assigned sports and assists the Director of Athletics in the daily administrative oversight of Football and Men’s/Women’s Basketball, report to and work closely with the Director of Athletics and the Vice President for Finance and Administration (and associated units) relative to the administration, management and execution of the department’s business operations, facilities construction and capital projects, and be responsible for transitioning and integrating CFSB management, operations, and planning with Athletics. Accountable for ensuring all direct reports are operating in a fashion consistent with accomplishing department goals and revenue objectives. Will work closely with the Director of Athletics on including CFSB in both short and long-range planning. Serves as senior level administrator over this unit and other duties as assigned by the Director of Athletics. As a member of the Murray State University Athletic Department, comply with all applicable NCAA rules and regulations as provided in the NCAA Division I Manual. If found in violation of NCAA regulations, subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations.
Open Until Filled. First review of applications will be May 15, 2019.
Bachelor’s degree in Business Administration, Finance and/or Accounting or other related field is required. 1-2 years of successful experience in the areas of athletic coaching/administration, accounting/internal audits and/or business administration is also required. A proven ability to build relationships, develop and work day-to-day with coaches and student athletes at the Division I level is required. Strong written and oral communication skills, strong leadership skills, and strong organizational skills is also required. Comprehensive understanding of global athletic department purpose, function and operations at the Division I level and the ability to work well with students, faculty, and community is required.
Master’s degree in Accountancy and/or Business Administration is preferred.
About Murray State University
Murray State University, Ohio Valley Conference