General Statement of Duties
Primary responsibility for personnel and operational budgets for all IPO funds; key administrative liaison with Budget, Treasurer, Bursar, HR, Controller's Offices, etc., in the implementation and execution of the complex business processes of the IPO. Applies a high degree of judgment, initiative, and leadership in the planning, operation and control of IPO's financial, personnel, and facilities management. Supports long-term unit planning with regular reports, projections, and budget planning scenarios. Reports directly to the IPO Executive Director.
Budgetary and Fiscal Oversight
- Manages all financial activities of IPO in accordance with applicable University and Governmental regulations and generally-accepted accounting principles (GAAP). Signature authority on all state, trust funds, and grant accounts, personnel actions, budget documents and transfers, travel and business expenses, purchase orders, invoices, honoraria, minor work requests, among others.
- Develops and implements internal controls to safeguard IPO assets and to ensure the timely and accurate reporting of transactions.
- Works closely with Education Abroad Accounts Manager to oversee student accounts processes including student billing, collection, and excess financial aid disbursements; manages in-house student billing and receivable operation.
- Helps Directors develop department management goals and operating procedures; responsible for budget preparation, analysis and forecasting, development of routine financial plans, and reports on a semi-annual and annual basis.
- Financial management of all fund types including over 100 different funds.
- Maintains revolving funds for overseas programs: prepares custodial fund agreements for Resident Directors to sign. Reviews monthly reports from program sites and reimburses revolving funds; tracks exchange rates received for reimbursements; reconciles and closes the revolving funds promptly at conclusion of each UMass international program.
- Works closely with the Controller's Office on the reconciliation and reporting of financial transactions, including but not limited to, project advance issuance and settlement, foreign bank account reconciliations and student accounts.
- Develops and implements short-term and long-term funding options for strategic plans and ongoing operations.
Personnel and Administrative
- Monitors and directs all personnel activity including payroll, data collection and maintenance, search protocols, adherence to University, state, and federal guidelines, interviewing, hiring and evaluation of all departmental staff.
- Prepares appointments for department employees, resident directors, and associate instructors.
- Processes payroll for monthly, biweekly, summer, hourly work study employees; prepares payroll documents, honoraria, supplemental and non-employee payments.
Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.
Bachelor's degree in Business Administration or related field and 7 years of experience in a complex financial environment with responsibility for significant budget analysis, forecasting, equipment purchasing, accounting, and operations management.
Master's degree in Business Administration and prior experience in public Higher Education with knowledge of academic, administrative, and fiscal policies and procedures.
Skills and Abilities
- Knowledge of computer databases, spreadsheets, and accounting practices.
- Demonstrated organizational skills and ability to set priorities and work independently.
- Excellent writing, verbal, interpersonal, and presentation skills required.
- Familiarity with PeopleSoft HR and Finance systems, or analogous systems preferred.
See: http://www.umass.edu/humres/sites/default/files/2015 PSU Salary Schedule.pdf
HIRING SALARY RANGE: $51,000-$64,000 midpoint NORMAL STARTING SALARY: $51,000-$57,500 first quartile
PROFESSIONAL STAFF SALARY ADMINISTRATION PROGRAM POSITION LEVEL 28
To apply, please submit a resume, cover letter and contact information (phone number and email) for three professional references. Applicants should apply by the priority deadline of January 30, 2017, in order to ensure consideration. http://umass.interviewexchange.com/jobofferdetails.jsp?JOBID=80271
On-campus applicants are defined as Amherst Campus non-student employees.
The University is committed to active recruitment of a diverse faculty, staff and student body. The University of Massachusetts Amherst is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans, and individuals with disabilities and encourages applications from these and other protected group members.